Job Title: Document ControllerDepartment: EngineeringReports to: Engineering Project Delivery Manager GENERAL PURPOSE OF THIS JOB (Summary)Reporting to the Engineering Project Delivery Manager, the Document Controller assiststhe engineering team in achieving client satisfaction by delivering "Best for Project solutions forEngineering projects. Set up, implement and operate "right sized" Document Management systems for engineering projects in Autodesk Docs, and SharePoint environments, with flexibility to learn and adapt other database driven systems. ESSENTIAL DUTIES AND RESPONSIBILITIESHEALTH AND SAFETYWork in compliance with all Health and Safety rules and regulations for CementationBe aware of any health and safety hazards or infractions and report same to Health and Safety DepartmentEnsure all applicable safety codes and regulations are met by appropriate design and use of technologyBe a champion for safety, advocating safe behavior while incorporating safety into the designs produced by the groupGENERAL DUTIES AND RESPONSIBILITIESThis description lists the core responsibilities and duties of the position. Additional duties deemed to be within the incumbent's capabilities, on an as required basis, might be assigned by management.Prepare transmittals for company documents and distribute and track as requiredWork within the existing Autodesk Docs and ProjectWise document management system and aid in implementing improvements as requiredAdminister engineering group collaboration tools such as Bluebeam and TEAMSAdminister engineering group document management protocolsPerform project document archival activities for all project related documentsPrepare reports, memorandums, tracking logs and other documents as assigned by the Engineering Project Delivery Manager and Engineering Project ManagersMaintain controlled documents and notify affected departments and external vendors and suppliers when changes are madeExamine documents, such as drawings, change orders, and specifications to verify completeness and accuracy of issuance dataConfer with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documentsManage document review workflows as required for both project-related and group related documentsCreate project invoices by working directly with the Project Controls Manager, distribute for internal approval and to client for paymentOther duties as assignedTRAVEL REQUIREMENTSTravel is not required for this positionSUPERVISORY RESPONSIBILITIESNoneEDUCATION AND EXPERIENCEApplicable Post-Secondary Technician or Technology Diploma3+ years of related experience, preferably in a mining, engineering or construction industry with an emphasis on document control.SKILLS, KNOWLEDGE & ABILITIESExceptional attention to detail; able to meticulously review, organize, and maintain accurate documentationThorough understanding of Document Control processes and standards, ensuring compliance and accuracy at all timesProven ability in proposal preparation, formatting, proofreading, and editing documents to ensure clarity, accuracy and professional presentationAbility to build and maintain effective working relationships with other departments, key business partners, and key stakeholders, fostering collaborationExcellent written and verbal communication skillsAbility to work efficiently as a part of a team as well as independentlyAbility to effectively prioritize workload and handle multiple projects, ensuring deadlines and project milestones are consistently metFlexibility to accommodate engineering delivery schedules, project demands, and shifting prioritiesDemonstrates initiative, self-motivation, and strong problem-solving skillsStrong work ethic, reliability, and positive attitude toward teamwork and collaborationAdvanced proficiency with MS Office software (Word, Excel, Power Point, SharePoint, Outlook) essential for document preparation, tracking, and managementWorking knowledge of ProjectWise, Autodesk Construction Cloud/Docs, AutoCAD are considered an asset and JDE EnterpriseOne considered a plusJD EnterpriseOne experience is a plus "Cementation is an Equal Opportunity Employer."
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